The Digital Experience is SC’s custom virtual event platform that is integrated with the schedule of this website.
You can register for only the Digital Experience, and it is also included with all in-person registrations commensurate with each registration category.
Registration OpensWednesday, July 12, 2023
WHEN
The Digital Experience will go live a few days before the conference begins. We’re shooting for November 1.
Attendees can enjoy live-stream content and Q&A directly from the session pages in the schedule commensurate with each registration category. Most sessions will be live-streamed, with a few exceptions. There will be a delay of 12-15 seconds for all live-steam content to allow automatic captioning for the hearing impaired.
On-demand recordings will be available until January 1, 2024.
While this website is responsive, the Digital Experience will be best viewed on desktop and laptop computers or larger tablets.
All registered attendees will receive an email invitation to the Digital Experience once it is live.
You’ll sign in using the email you used to register as your username along with your registration ID as your password. You may not change your username nor your password.
You’ll be able to sign in via a link in the teal bar at the top of this website or from within the session pages in the schedule. Once you are signed in, your email address will appear along with a designation for your registration category(s).
PLEASE NOTE
All in-person registrations receive access to the Digital Experience commensurate with each registration category.
CODE OF CONDUCT
Please review these FAQs and remember to be to be a good conference participant. SC is a happy place.
How do I access the Digital Experience?
Users will see “SIGN IN” in the teal bar at the top of this website. The Digital Experience has been integrated within the Schedule.
All registered attendees will receive an email invitation to the Digital Experience when it goes live a few days before the conference begins. You will sign in to the Digital Experience using the email address you used to register for SC along with your SC23 registration ID. You may not change your Digital Experience login and password.
Once you are signed in successfully, you will see your email along with some abbreviations for your registration level.
Which web browsers have been tested with the Digital Experience?
The Digital Experience has been verified to work with these browsers: Chrome, Firefox, Safari, and Microsoft Edge.
How can I ask for help if I have trouble using the Digital Experience?
Email Digital Experience Support
If I attend in-person can I still access the live-steam content?
Yes! All in-person attendees will receive access to the Digital Experience commensurate with their registration category. Please check the matrix above, which is repeated on the Registration page, for content included with each registration category.
How are session Q&A questions submitted via the Digital Experience?
Most of the sessions will require the submission of written questions through the Digital Experience Q&A interface associated with each session. This interface allows participants to ask questions and/or vote questions up and down to bring the most important topics to the fore.
How long will recorded content be available on-demand?
All recorded content will be available on-demand through January 1, 2024.
How is the conference addressing inclusivity in the Digital Experience?
We are providing digital access to much of the Technical Program to ensure as many can participate as possible. The 12-15 second delay for the live-stream allows incorporation of automatic captioning of the presentations so those with hearing impairment are able to more fully participate. Any concerns about accommodation-related limitations of the digital platform can be sent to the Inclusivity Committee.
What are the repercussions should any attendee violate the Code of Conduct governing policies?
SC reserves the right to cancel access to the Digital Experience if any attendee violates our Code of Conduct, as well as the registration terms and conditions.
Zoom is only to be used by remote presenters. No one else should be using or accessing Zoom, without exception.
Remote presenters will be provided with the Zoom URL for their session
The following statement has been issued by the SC23 Committee in regards to the appropriate use of Zoom:
SC23 is excited to welcome both on-site and remote participants. The meeting organizers are encouraging in-person attendance and presentations to bring our community together in an annual meeting that is both powerful and meaningful.
The goal for SC23 is to provide a positive event for both in-person and remote participants. To help achieve this goal we have the following expectations:
Please be a good conference participant and follow the above guidelines!
I am a remote presenter, but I can’t find the zoom link to present. What should I do?
Locate your session in the Digital Experience. On the page for your presentation, the Zoom link will be located directly under the video livestream in a magenta bar.
If it is not there, the likely reason is that the email address used for your registration does not match any of the email addresses in your SC23 Linklings account. If you have time, the easiest solution may be to sign into your SC23 Linklings account, go to the My Account page (in the upper right), and add your registration email to your account.
If your session is about to start, email Digital Experience Support to get the needed Zoom link. Be sure to include the type of session it is, the title of the session, and that you need the link immediately!
Note that the zoom links are for remote presenters only. They cannot be shared with anyone.
Note that the Zoom link for your session could be in use by another session. Please do not test your Zoom link before your session begins.
If you are on-site, you may ask the A/V support team in your room.
Do I need to be on-site to present?
We strongly encourage presenters to present on-site. However, if presenting on-site isn’t feasible, you may have the chance to present live remotely via Zoom and/or submit a pre-recorded presentation by September 30, 2023. Please contact your Program Chair or Session Chair as soon as possible in order to discuss options if there are dynamics impacting your ability to present on-site.
Do I need to register to present remotely?
Yes. Registration is required for all presenters. Choose the registration category that best matches your attendance needs.
Remote presenters will be given access to Zoom through the session page for which they are a presenter. This Zoom link should not be shared with others.
How do presenters and/or session chairs access and respond to questions?
Presenters and session chairs will access and respond to questions that are posed live in the room at the convention center and via the Q&A functionality provided as part of the Digital Experience platform.
Will I be required to sign a Video Consent Form (VCF) in order to present?
Yes. Signing the VCF to present is mandatory for all presenters whether they present on-site or remotely. You may update the form as needed until September 30. Those who choose to not sign the VCF will not be live-streamed nor will the recording posted.
Will my paper be published even though I cannot present it in person?
Yes. All accepted papers will be published regardless of whether they are presented on-site or remotely, but they must be presented.
Will session Q&A be available for remote attendees on the Digital Experience?
Remote participants will submit written questions through Q&A functionality associated with each presentation. The Q&A interface allows participants to ask questions and vote questions up and down to bring the most important topics to the fore.
Session Chairs will ask the questions submitted by remote attendees and should balance taking questions by alternating between in-person and remote attendees. All questions should be read aloud before answers are provided.
How is SC addressing inclusivity in the Digital Experience?
How are in-person and remote presentations managed?
Zoom links will be provided to remote presenters through the Digital Experience. They will be managed in each room by the AV technician who will also be responsible for helping each session chair manage the changes required to shift between in-person and remote presenters. We have asked each presenter to declare if they will be presenting on-site or presenting remotely and a listing of this information will be available to session chairs.
The A/V staff will set up Zoom links for remote presenters, and will be available for A/V related questions.
Talk to your Technical Program element chair for additional guidance on how the presentations will be managed.
How will Q&A be managed to accommodate both in-person and remote participants?
Q&A for Technical Program content will be handled through a mix of in-person questions using microphones placed around the room and questions submitted via typed through the Digital Experience. The use of microphones for Q&A in the room is required to guarantee that remote participants will be able to hear the questions. We ask session chairs to be prepared to monitor the Digital Experience Q&A in the session and alternate questions between in-person and remote participants. Student Volunteers, if available, can assist with mobile microphones, otherwise the moderator will need to manage any mobile microphones.
Talk to your Technical Program area chair or moderator for additional guidance on how the presentations and Q&A will be managed.
How is technical support provided?
There will be A/V support staff available in all Technical Program hallways and in most technical program rooms for the duration of the session. They will be available in every room at the start of a session.
How long does it take for registration to take effect across the system?
The process will take approximately 30 minutes to complete.
Who may use the term “keynote”?
The term “keynote” is reserved exclusively for keynote sessions identified by the Conference Chair and the Technical Program Chair. No other sessions or workshops may use this term. Session chairs need to support the clarity of the Supercomputing Conference message by ensuring that their content uses alternate wording instead of “keynote.” Some terms that have been used before include “featured speaker,” “main speaker,” “invited speaker,” “principal speaker,” and “guest speaker.”
What is the role of the session chair?
Please review the list below and follow these steps:
If a speaker does not show up at the advertised time how do you handle this?
If a speaker is late or drops out, do not start the next speaker early. Advancing the schedule is frustrating and disruptive to people who move between rooms based on the topic and speaker. Stick with the advertised schedule!
If a speaker has to switch to being a remote speaker how do you handle this?
Email Digital Experience Support and notify them of the change.
If a speaker goes over the allocated time, how do I politely get them to stop?
It’s the session chair’s responsibility to ensure speakers are not going over their allocated time. Session chairs can use a timer the speaker can see, or have “5 minutes left”, “1 minute left” reminder cards that they can hold up for the speaker and audience to see.
If speakers ignore these warnings and go over time, session chairs can slowly walk on stage and ask their audience to give the speaker a round of applause—yes, even if a speaker hasn’t finished. This is a courtesy to all following speakers to still have their scheduled time.
If a speaker is remote, don’t hesitate to give them a verbal warning when time is running short. You will need to speak into a microphone for them to hear you.
The goal for SC is to provide a positive event for both in-person and remote participants. To help achieve this goal we have the following expectations:
Please be a good conference participant and follow the session organizer guidelines!
If you have general questions about the Digital Experience please reach out to the program committee. We’d be happy to help.
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