Exhibitor Forum

registered exhibitors only

Only registered exhibitors are allowed to submit to the Exhibitor Forum. To find out if your institution qualifies, please check out the Exhibitor List.

In-Person Presentations required

SC23 will be an in-person event with virtual platform support to enhance the in-person experience and to accommodate those who cannot attend in person. In-person presentations, however, are required.

What is the exhibitor forum?

The Exhibitor Forum offers manufacturers, vendors, research institutions, and HPC service providers with a venue to deliver technical deep-dives that are open to both Exhibits and Technical Program attendees. It is a great opportunity to showcase underlying technologies, use cases, and lessons learned to a large audience outside the confines of an exhibit space. Presentations should focus on technical challenges, underpinning technologies, and distinctive technical features. Those with a marketing or sales focus will not be accepted.

Each Exhibitor Forum session is 90 minutes and presentations are 25 minutes each. There is no limit on the number of submissions per vendor, but multiple presentations per vendor may be limited depending on related content and the overall number of high-quality submissions.

Sessions will include topics at the forefront of HPC such as data, HPC services, usability, and networking. The Exhibitor Forum topic areas are:

Preparing Your Submission

Format

Your session information will be submitted via a web form: an abstract of no more than 300 words and an optional file upload, e.g., white paper, presentation, or other related material. 

Do not submit company-confidential information since this file will be disseminated to the Exhibitor Forum review committee.

Presenters

The presenter’s name, presentation title, and abstract will appear in the online SC schedule exactly as you enter it in the SC submissions website.

Exhibitor Forum presentations must be associated with an Industry or Research Exhibit booth at SC. We expect a higher number of submissions this year, so please adhere to the guidelines. In particular, the technical challenge being addressed as well as the technical underpinnings of a partial or full solution must be clearly stated. In addition to the benefits of a given approach, highlighting the drawbacks or limitations will be seen favorably. Finally, unsuccessful results providing valuable lessons learned are also welcome.

Exhibitor Forum proposals are reviewed by experts. The evaluation criteria includes the following:

• Relevance of technical challenge to HPC, particularly the topic areas listed in the overview above and the SC23 conference theme, “I Am HPC.”
• Technical approach, technology, or solution is sound
• Demonstrated or potential impact on HPC
• Valuable lessons learned and limitations of approach

Late submissions, product descriptions, and marketing talks will not be accepted.

conflict of interest

Please be aware of, and adhere to, these SC Conference guidelines regarding potential conflicts of interest and disclosure.

A potential conflict of interest occurs when a person is involved in making a decision that:

• Could result in that person, a close associate of that person, or that person’s company or institution receiving significant financial gain, such as a contract or grant, or
• Could result in that person, or a close associate of that person, receiving significant professional recognition, such as an award or the selection of a paper, work, exhibit, or other type of submitted presentation.

Program Committee members will be given the opportunity to list potential conflicts of interest during each program’s review process. Program Committee chairs and area chairs will make every effort to avoid assignments that have a potential COI.

According to the SC conference you have a conflict of interest with the following:

• Your PhD advisors, post-doctoral advisors, PhD students, and post-doctoral advisees;
• Family relations by blood or marriage, or equivalent (e.g., a partner);
• People with whom you collaborated in the past five years. Collaborators include: co-authors on an accepted/rejected/pending research paper; co-PIs on an accepted/pending grant; those who fund your research; researchers whom you fund; or researchers with whom you are actively collaborating;
• Close personal friends or others with whom you believe a conflict of interest exists;
• People who were employed by, or a student at, your primary institution(s) in the past five years, or people who are active candidates for employment at your primary institution(s).

Note that “service” collaborations, such as writing a DOE, NSF, or DARPA report, or serving on a program committee, or serving on the editorial board of a journal, do not inherently create a COI.

Other situations can create COIs, and you should contact the Technical Program Chairs for questions or clarification on any of these issues.

Plagiarism

Please review the ACM guidelines on identifying plagiarism.

registration

All Exhibitor Forum participants must be associated with an Industry or Research Exhibit booth and must register and pay for either the Technical Program, Exhibitor 24-hour Access, or Exhibits Hall Only. By submitting to the Exhibitor Forum, you are making a commitment to register and attend the conference upon acceptance of your submission. Please refer to Registration for fees.

finalizing accepted TALKS

Your Exhibitor Forum talk will be included in the online SC schedule provided you upload your final presentation and presenter information to the SC submissions website before October 5, 2023.

schedule and location

The Exhibitor Forum will be held Tuesday–Thursday, November 14–16, 2023. Each Exhibitor Forum session is 90 minutes and presentations are 25 minutes each.

Please arrive at the room designated for your session at least 15 minutes before your session starts. Refer to the online SC Schedule to identify your session’s room number.

infrastructure

Exhibitor Forum sessions are assigned either a classroom or a theater room equipped with standard AV facilities:

• Projector
• Microphone and podium
• Wireless lapel microphone and wireless handheld microphone
• Projection screen

Current SC Conference policies and procedures DO NOT include the following in your panel room:

• Poster boards
• Round tables
• Wired Ethernet connection
• Power strips on the tables or under the chairs
• Recording of your panel