This opportunity allows former student volunteers to foster professional relationships by working alongside the committee members within their assigned area. Additionally, it provides a fantastic pathway for students who are interested in becoming a full committee member once they are finished with their studies or just to learn how to organize events to become leaders in the research community. The program also offers both leadership training and mentorship opportunities.
Lead Student Volunteers ChairAshley Barker, ORNL
Former student volunteers are encouraged to apply for a role as a lead student volunteer.
DEC 5, 2022
FEB 17, 2023
MAR 31, 2023
Lead Student Volunteers (LSVs) are valued leaders in student programs and work directly with committee members on a specific part of the conference. LSVs are experienced student volunteers who have demonstrated a passion for SC and desire to make a greater volunteer contribution to the field. As a member of the Lead Student Volunteer program, the students become junior committee members, providing them with the exposure and experience of being a committee member at SC
The following are typical roles filled by LSVs. Many of these roles include a component of communicating during the conference on Slack, ensuring Student Volunteers check into their assigned shifts, and assisting the SC Committee as needed.
Birds of a Feather (BoF) & Panels
Work with the BoF and Panel organizers to ensure smooth operations of these sessions on Tuesday, Wednesday, and Thursday.
Work with the various Exhibits sub-committees to help organize and run the Exhibitor Forum.
Work with the Paper organizers to ensure smooth operations of these sessions on Tuesday, Wednesday, and Thursday.
Posters & Doctoral Showcase
Work with the Poster organizers to ensure smooth operations of the main poster session on Tuesday and during setup earlier in the week.
Work with the Tutorial organizers to ensure smooth operations of these sessions on Sunday and Monday.
Work with the Workshop organizers to ensure smooth operations of these sessions on Sunday, Monday, and Friday.
Assist the SCinet committee as needed.
Assist the committee as needed with events arranged by Local Arrangements during the conference. This could include checking badges, taking tickets, guiding people to certain locations, and other tasks as assigned.
Live Events & Security
Wayfinding (Information Booth)
Work with the Students@SC committee leading up to and during the conference on the organization and execution of Students@SC Events at the conference.
Student Cluster Competition (SCC)
Student Headquarters Office Manager
Student Networking & After Hours Events
LSVs typically work more hours than student volunteers, and are required to attend several phone meetings in advance of the conference as well as to arrive in Denver the Friday before the conference begins. They help select and train the rest of the volunteer team and mentor new students. This is an excellent opportunity for students looking to join the conference committee.
To ensure that applicants will have the time required to fully participate in the program and the conference at large, all applicants may not have other commitments at SC (such as working at your university’s booth or other programs) that exceed 10 hours during the duration of the conference.
Student volunteers are expected to dress appropriately for the conference. Dress in clean, business casual or casual clothing while performing volunteer duties – lightweight, comfortable clothes and shoes (appropriate T-shirts, polo shirts, sweaters, jeans, trousers, skirts, dresses). Many conference attendees dress casually during the conference and during most events; business attire is not expected or required. Please make sure all clothes provide coverage appropriate for a professional event.
The Students@SC program includes a Job Fair and two evening events: the Grand Opening Gala Reception and the Technical Program Reception. Students may choose to bring more formal attire for these events.
Please remember that this is a professional conference. If you are not sure if something is appropriate or could be considered offensive, please ask.
Students are required to follow the SC Code of Conduct at all times.
*Rooms are booked by the conference to ensure student volunteers have quick and easy access to the convention center to work their shifts. Even if you are local to the area, you still need to stay in your reserved hotel room.
Overall, students are responsible for their own meals during the conference. Several events during the conference do provide food including the Grand Opening Gala Reception and the Technical Program Reception. Vendor events and booths occasionally provide food.
Students have access to conference coffee and snack breaks, which take place halfway through the morning and afternoon sessions. Breakfast is provided for SCinet student volunteers; all other student volunteers provide their own breakfast.
SC provides travel support to a limited number of accepted student volunteers. Applicants for the Student Volunteers program may include a request for travel support from within their application. Travel support is only available to accepted student volunteers. The Student Travel Funding Commitment Form must be submitted by your advisor or department member by the application deadline. Students who receive funding at this stage must make their travel arrangements through the SC travel agency.
Depending on your school, there may be a variety of places to request funding for travel related to your studies. Many schools do not publicize the availability of these funds, so you’ll need to ask. Prepare your ideas in advance in order to make a favorable impression.
Whether you’re an undergraduate or graduate student, you likely have an advisor. This person may or may not be able to directly support your travel to SC; but even if they can’t help you directly, they may give you some good ideas about who can!
Your Department Head
Most departments set aside money specifically for student travel. If you tell them you’ve applied to the Student Volunteers program at SC and explain what you expect to gain from this experience, they may support you.
The dean’s office also typically has discretionary funds for student travel. Don’t be shy – deans love to see students, especially those who are active in their research communities. You will make their day by going to see them!
Student Associations or Other Student Groups
These organizations may have funds available to students for conference travel. Keep in mind that these organizations sometimes only meet monthly, so contact them early to get information on procedures and timeframes for requesting funds.
Vice President or Chancellor for Research
Call this office and explain that you’re a student seeking conference travel funds. You will be directed to the right person to talk to in the office.
College Research Dean and College Education Dean
Call the office main number and explain that you’re a student seeking conference travel funds. You will likely be directed to the right person to talk to in the office. You may need to schedule an appointment to see the dean. If this is the case, have a short speech prepared so you can make your case succinctly and effectively. These people are busy!
Just because you’re an undergrad doesn’t mean you can’t request funds from the grad school. You may be a future grad student! The grad school does have funds to support student activities such as conference travel. Call the main office number to determine who you should speak with about your request.
ACM Student Research Competition
Students who have posters accepted to the ACM Student Research Competition can be reimbursed for partial expenses after the conference with the proper documentation.
SIGHPC Travel Grants
SIGHPC offers travel grants to help undergraduate and graduate students attend the SC Conference. These grants are reimbursed after the conference.
Who’s eligible: Students at the undergraduate or early graduate levels, enrolled in an accredited university in any country, who are members of SIGHPC. Applicants are expected to explain why they will benefit from attending the conference.
View SIGHPC Travel Grants
ACM-W provides support for undergraduate and graduate student women in computer science and related programs to attend research conferences. This exposure to the computer science research world can encourage a student to continue on to the next level. The student is not required to be a presenter at the conference or a member of ACM. These scholarships are reimbursed after the conference.
View ACM-W Scholarships
Create an account in the online submission system and complete the form. A sample form can be viewed before signing in.
If you have questions about Lead Student Volunteer applications, please contact the program committee.
Applying to the Student Volunteers program is a great way to supercharge your professional development and networking opportunities in HPC.