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Doctoral Showcase

The Doctoral Showcase provides an important opportunity for students near the end of their PhD to present a summary of their dissertation research in the form of short talks and poster presentations. This is also an ideal opportunity for prospective employers to interact with new or soon-to-be-graduating PhDs, and for junior graduate students to learn about state-of-the-art research in high performance computing.

A FUN, INTERACTIVE ENVIRONMENT

Doctoral Showcase Schedule
Tuesday–Thursday, November 14–16, 2023

SC Posters Session

Doctoral Showcase Co-Chair
André Brinkmann, Johannes Gutenberg University Mainz

Doctoral Showcase Co-Chair
Xubin He, Temple University

Doctoral Showcase submissions open January 1, 2023.

Doctoral Showcase Submissions

AUG 12, 2023

Submissions Close

SEP 11, 2023

Notifications Sent

SEP 17, 2023

Content & Schedule Building

SEP 30, 2023

Final Materials Due

How to submit

What is THE DOCTORAL SHOWCASE?

The Doctoral Showcase provides a unique opportunity for students nearing completion of their doctoral program to present a summary of their dissertation research in the form of a poster and a talk. Unlike Papers and other Poster presentations, the Doctoral Showcase highlights the entire contents of a dissertation, including previously published results, to allow for a broad perspective of the work.

SC23 submissions will be accepted from PhD students who plan to graduate by December 2024.

The authors of accepted submissions will be invited to present in a special Doctoral Showcase session at the SC Conference and will also display their work as a poster.

preparing your submission

The Doctoral Showcase submission consists of three main components: an abstract (250 words), a Thesis Canvas (i.e., poster), and a list of research artifacts (publications, software, etc.) directly contributing to your PhD dissertation.

Poster Format

The SC Conference may provide a poster template as a guideline. Final poster style, layout, font, and content are left to the discretion of the author(s). Poster size should be such that your poster mounts properly on the four feet high and eight feet wide display board that will be provided by SC. Your poster does not need to cover the entire display board; the poster size should be appropriate for your content.

You can embed additional multimedia elements into your poster by placing QR (Quick Response) codes anywhere you want to link to external content. Such elements may include a video narration of the poster by the author, links to results, movies, graphics, datasets, codes, etc. The goal of embedded multimedia elements should be to enhance the presentation of research in the poster. Note that extended versions of the poster or related publications are not considered acceptable multimedia elements in this context.

At the time of submission, the poster content does not need to be in its final form. You may make changes to your poster after acceptance, but your submission for review must be a representative draft of the final poster.

Authors submitting a Doctoral Showcase should take care to select the correct submission type within the SC submissions website. Once submitted, the type cannot be changed.

Review Criteria

All Thesis Canvases are peer-reviewed by a committee of experts. Thesis Canvas reviews are single-blind: reviewers will see the author’s name, but the author will not see reviewer names. Thesis Canvases are evaluated primarily on technical content and relevance to SC23. Presentation aesthetics are a secondary consideration.

conflict of interest & Plagiarism

conflict of interest

Please be aware of, and adhere to, these SC Conference guidelines regarding potential conflicts of interest and disclosure.

A potential conflict of interest occurs when a person is involved in making a decision that:

  • Could result in that person, a close associate of that person, or that person’s company or institution receiving significant financial gain, such as a contract or grant, or
  • Could result in that person, or a close associate of that person, receiving significant professional recognition, such as an award or the selection of a paper, work, exhibit, or other type of submitted presentation.

Program Committee members will be given the opportunity to list potential conflicts of interest during each program’s review process. Program Committee chairs and area chairs will make every effort to avoid assignments that have a potential COI.

According to the SC conference you have a conflict of interest with the following:

  • Your PhD advisors, post-doctoral advisors, PhD students, and post-doctoral advisees;
  • Family relations by blood or marriage, or equivalent (e.g., a partner);
  • People with whom you collaborated in the past five years. Collaborators include: co-authors on an accepted/rejected/pending research paper; co-PIs on an accepted/pending grant; those who fund your research; researchers whom you fund; or researchers with whom you are actively collaborating;
  • Close personal friends or others with whom you believe a conflict of interest exists;
  • People who were employed by, or a student at, your primary institution(s) in the past five years, or people who are active candidates for employment at your primary institution(s).

Note that “service” collaborations, such as writing a DOE, NSF, or DARPA report, or serving on a program committee, or serving on the editorial board of a journal, do not inherently create a COI.

Other situations can create COIs, and you should contact the Technical Program Chairs for questions or clarification on any of these issues.

Plagiarism

Please review the ACM guidelines on identifying plagiarism.

Authors should submit new, original work that represents a significant advance from even their own prior publications.

upon acceptance

IN-PERSON PRESENTATIONS

SC23 is planning an in-person event and presenting remotely will not be accommodated.

TRAVEL SUPPORT

If your submission is accepted, partial travel support to the SC conference may be available through the Technical Consortium on High Performance Computing (TCHPC). Authors who receive travel support from TCHPC are expected to attend the TCHPC Birds of Feather session. Please contact the Doctoral Showcase Chair for additional information.

registration

If your submission is accepted, you must register for the Technical Program in order to attend the SC Conference and present the poster.

Finalizing Accepted Submissions

If your submission is accepted, you may make updates to finalize the Thesis Canvas content.

Your Doctoral Showcase will be included in the online SC Schedule provided you upload your materials to the SC submissions website before September 30, 2023.

Archives

Doctoral Showcase presenters are asked to provide an abstract, presentation slides, and a full version of their Thesis Canvas for the Technical Program Archives. All final materials must be submitted to the SC submissions website before September 30, 2023.

on-site

schedule & location

The Doctoral Showcase will be held on Tuesday, November 14, 2023. Each author will give a short talk and present the research behind their poster.

Doctoral Showcase posters will be displayed Tuesday–Thursday, November 14–16, 2023.

Doctoral Showcase posters must be mounted between 2 pm and 5 pm on Monday, November 13, 2023 and should remain mounted until 5 pm on Thursday, November 16, 2023. This allows conference attendees to browse posters outside the Posters sessions.

Doctoral Showcase authors should be available to talk with attendees and answer questions about their research at the Tuesday evening Posters Reception.

Doctoral Showcase Presentation

Doctoral Showcase authors will be provided a time slot during the Thursday Doctoral Showcase to give a talk on their research.

POSTERS RECEPTION

The Posters Reception on Tuesday evening provides food and drink to registered Technical Program attendees. Doctoral Showcase authors should be available to talk with attendees and answer questions about their research.

infrastructure

Doctoral Showcase presentations are assigned either a classroom or a theater room equipped with standard AV facilities:

  • Projector
  • Microphone and podium
  • Wireless lapel microphone or wireless handheld microphone
  • Projection screen

At the Poster Reception, each Doctoral Showcase poster is given a designated space with a display board. Before the conference, we will send authors a poster directory that maps assigned display boards. The title of each poster will also be printed on its display board in the Posters area to help you locate your space.

The display board includes a QR code. This QR code links the poster to the Technical Program Archives, where each poster has its own web page and the most updated version of the material. Hiding or removing the QR code will prevent attendees from easily accessing your poster in the Technical Program Archive. You do not have to generate these QR codes. We generate one QR code for every poster that points to your submitted content. This code is attached to the poster pedestal by the time you arrive at SC.

Pushpins will be provided for affixing all poster materials to display boards. Mounting your poster on foam core is not recommended.

The conference does not provide any support for printing posters. Typically, authors print their posters ahead of the conference at their home institution or via a commercial printing company (e.g., a FedEx office). The convention center’s business office may offer printing services.

Doctoral Showcase FAQ

Why is the poster for the Doctoral Showcase called “Thesis Canvas” and not simply “Poster”??

Thesis Canvas is meant to present the research during the PhD studies giving a broad and holistic perspective on the PhD thesis research questions, methodology, results and their critical assessment. Instead, a poster presents a focused, specific research problem.

Which poster track is right for my work?

See this chart to clarify the proper poster track for your work.

Can I change from one poster track to another?

No. Authors are required to select the type of poster at the time of submission. Authors can select either Research Posters, ACM Student Research Competition (Graduate or Undergraduate), Doctoral Showcase, or Scientific Visualization & Data Analytics Showcase from the SC submissions website.

Do posters have allocated space, or is space first-come-first-serve?

Each poster is given a designated space with a display board. Before the conference, we will send authors a poster directory that maps assigned display boards. The title of each poster will also be printed on its display board in the Posters area to help you locate your space.

When do I need to be at my poster location to present it?

All presenters must be available at their posters/videos to answer questions and discuss their work for the duration of the Posters Reception on Tuesday evening. In addition, each poster track has a separate presentation session for selected posters. Exact days and times will be available once the program is finalized. 

  • Best ACM SRC Poster Candidates
  • Best Research Poster Candidates
  • Doctoral Showcase
  • Best Visualization Finalist Presentations

Is my poster archived?

Yes, all posters are archived and can be accessed after the conference from the Proceeding & Archives page on the conference website.

I noticed QR codes next to every poster at the conference. Do I have to generate that QR code for my poster?

No, you do not have to generate those QR codes. We generate one QR code for every poster that points to your submitted content. This code is attached to the poster pedestal by the time you arrive at SC. Conference attendees can scan these QR codes and access all of your material easily.

Where do I place the QR codes on my poster?

QR codes can be placed anywhere you want to link to external content on your poster; for example, to point to a video narration of the poster by the author, links to results, movies, graphics, datasets, codes, etc.

Are posters peer-reviewed?

Yes, all Poster submissions (ACM SRC, Research Posters, Doctoral Showcase, and SciViz Showcase) are peer-reviewed by a committee of experts. 

Submissions Closed

Create an account in the online submission system and complete the form. A sample form can be viewed before signing in.

If you have questions about Doctoral Showcase submissions, please contact the program committee.

SC mentor

dates & deadlines

Submission, application, and nomination deadlines for all programs and awards, the housing open date, the early registration deadline, and more – all in one place.

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